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Friday, September 8, 2017

Assistant of the Archivist (3 positions). UN Volunteers/UNICEF, Ndjamena. Open until 09 September 2017

Advertised on behalf of
Agency
UNICEF
Title
Aide-Archiviste (Nombre de place: 3)
Job ID
11792
Management
Vacancy End Date
(Midnight New York, USA)
09/09/2017

Ndjamena, Chad
Education & Work Experience
F-2-Year College Degree - 2 year(s) experience
Required:
Desired:
French
English
Grade
GP
Vacancy Type
National Regular UN Volunteer
Posting Type
Common System
Bureau
Africa
Contract Duration
12 mois
Aide-Archiviste - Nombre de place: 3


Background
Préambule :
Le programme des Volontaires des Nations Unies (VNU) est au sein des Nations Unies l’organisation qui, au niveau mondial, est chargée de promouvoir le volontariat pour la Paix et le Développement. Le volontariat profite à la fois à l’ensemble de la société et à la personne qui se porte volontaire. Les Volontaires des Nations Unies contribuent à la paix et au développement en faisant du plaidoyer pour le volontariat en général, en encourageant les partenaires à intégrer le volontariat dans leurs programmes de développement et en mobilisant des volontaires. Dans la plupart des cultures, le volontariat est profondément ancré et établi dans les sociétés avec la tradition de partage et d’entraide au sein des communautés.

A cet égard, les Volontaires des Nations Unies prennent part aux différentes formes de volontariat et joue un rôle important pour le développement et la paix en collaboration avec les partenaires, les agences hôtes et les communautés locales. Durant toute leur affectation, les Volontaires des Nations Unies font la promotion du volontariat à travers leur action et leur conduite. S’engager dans les activités volontaires peut effectivement et positivement enrichir leur compréhension des réalités sociales et locales, aussi bien que créer un pont entre eux-mêmes et les personnes dans leur communauté d’accueil. Ceci rend le temps qu’ils dépensent en tant que volontaire plus valorisant et productif.

Brève description du Projet :    Le Volontaire des Nations Unies travaillera en collaboration avec l’Archiviste pour la mise en place d’un système d’archivage efficace. Les responsabilités décrites ci-dessous seront accomplies en appui et sous la supervision de l’Archiviste de l’UNICEF au Tchad.

Contexte organisationnel : UNICEF doit réviser périodiquement ses documents comptables, financiers, de budget et administratifs avec pour objectif de les classer en ‘permanent’, ‘non-permanent’ ou de ‘routine’ afin de leur appliquer la période de rétention qui leur corresponde, telle que définie dans la Politique Administrative et Financière de l’UNICEF n°1, supplément 3. Il est aussi nécessaire de remplir strictement les critères requis par les programmes financés par l’UNION Européenne, lesquels inclus la conservation des documents jusqu’à une période de 5 ans après la fin des programmes. Un système moderne efficace de gestion des documents du bureau permettra à l’UNICEF de ressortir l’information requise instantanément.
Duties and Responsibilities
Sous la supervision directe de l’Archiviste international VNU, le/la volontaire des Nations Unies nationale effectuera les tâches suivantes :
  • Tri des documents
  • Classement des documents ;
  • Constitution et indexation de dossiers ;
  • Conditionnement des documents ;
  • Rangement des documents ;
  • Saisie, impression d’étiquettes de réperage/localisation
  • Découpage et collage des étiquettes sur les conditionnements ;
  • Enregistrement informatique via une base de données créée ;
  • Inventaire des documents à détruire.
Resultats attendus
  • Le système d’archivage de l’UNICEF au Tchad est opérationnel au niveau du bureau ;
  • Un inventaire des archives existantes est établi par section et par année ;
  • Un inventaire des archives à détruire est établi par section et par année.
  • Tous les documents traités sont stockés de façon sûre et sont facilement récupérables en cas de besoin.
  • Un rapport sur les résultats concernant le volontariat pour la paix et le développement pendant l’affectation, comme par exemple le nombre de volontaires mobilisés, la participation aux activités et la contribution au développement des capacités.
Competencies
  • Compétences et valeurs :
  • Motivation à contribuer à la paix et au développement et à servir les autres ;
  • Bonne aptitude interpersonnelle, en réseautage (networking) et en communication ;
  • Respect de la diversité et adaptabilité aux autres cultures, environnements et conditions de vie.
Required Skills and Experience
  • Au moins deux (02) années d’expérience professionnelle
  • La maîtrise du Français écrit et parlé est obligatoire, la connaissance de l’Anglais serait un atout.
  • Bonne maîtrise de l’outil informatique avec des logiciels de bureau (Word, Excel et autres).



Disclaimer
United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.
United Nations Volunteers reserves the right to select one or more candidates from this announcement.  We may also retain applications and consider candidates applying to this opening for other openings with United Nations Volunteers with similar assignment description, experience and educational requirements.


Wednesday, September 6, 2017

Archives Assistant, FS-4. MICT, Arusha. Open until 15 September 2017

Posting Title: ARCHIVES ASSISTANT, FS4
Job Code Title: ARCHIVES ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 17 August 2017 - 15 September 2017
Job Opening Number: 17-Documentation and Information -RMT-83573-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
           
 
Special Notice
The appointment is limited to the Mechanism. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General.
              
Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the Mechanism for International Criminal Tribunals, Arusha Branch. Under the supervision of the Head of MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives management by the Mechanism for International Criminal Tribunals.
               
Responsibilities
Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
- Provide records storage and retrieval services for client offices.
- Arrange transfers of records from client offices to the Section’s repositories.
- Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
- Maintain records of records transfers.
- Retrieve/return/update records on request of client offices.
- Maintain records of retrievals and loans.
- Assist client offices with complex searches for records.
- Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
- Implement Records Retention Schedules and other disposition instructions.
- Maintain the Section’s repositories in good order.
- Undertake environmental monitoring checks.
- Monitor use of space.
- Implement security controls.
- Maintain logs, registers and other records of repository management activities.

Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives. Assist with preparation and dissemination of finding aids for archives. Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.

Support the development and implementation of recordkeeping improvement projects.

Perform other duties as required.
              
Competencies
Professionalism: Knowledge of UN records and archives policies, procedures and practices. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
              
Education
High school diploma or equivalent. Completion of a training or educational programme in archives and records management or a related field is desirable.
              
Work Experience
Minimum of six years of progressively responsible experience in archives management, records management, information management or related area is required. Experience in working with records in both physical and digital format is highly desirable. Experience in international organizations or international tribunals or national courts is desirable.
              
Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.
              
Assessment
There may be a technical test followed by a competency based interview.
              
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
              
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Head, Records and Archives Section. WIPO, Geneva. Open until 10 September 2017



Thursday, August 10, 2017

Consultancy - Records and Archives Management Officer. UNICEF, New York. Open until 10 August

Job Number: 506341 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
The Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved document and records management and retention, improved search functionality, strengthened archives management, a new digital preservation capability, content reuse and repurposing, and collaboration across UNICEF. The project also seeks to reduce risks, improve usability of tools, provide significant cost and time savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
Purpose of the Assignment
The purpose of this consultancy is to draft archival and records management policies and procedures, draft and provide support for guidelines around records and archives management in country and regional offices with a focus on physical records, and support the capacity building of the archives function in NYHQ.
Key responsibilities
  • Recommend and support an approach to harmonizing electronic classification and retention with physical records/archives classification and retention
  • Upon completion of #1, draft records management policies and procedures for physical records, including retention schedule support
  • Draft guidelines for UNICEF field offices, to support them in records management, and also in archival management including preservation and digitization directions for field offices
  • support the development of the physical archives in NYHQ by implementing or assisting in implementation of classification, retention and disposition actions, and other related duties, together with
  • Provide support to existing records and archives activities
Deliverables
  • Analysis and recommendations on classification and retention
  • Policies and procedures drafted as required
  • Physical archives fully established in NYHQ
Requirements:
  • An advanced university degree (Master's) in Records and or Archives Management
  • A minimum of eight (8) years of relevant experience in records and archives management
  • Experience with physical archives
  • Previous hands on experience in project management is desirable
  • Understanding of SharePoint desirable
Languages
  • English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.
Evaluation method
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
To view our competency framework, please click here.
Please indicate your ability, availability and daily rate (in US$) to undertake the terms of reference above. Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Thu Aug 03 2017 09:00:00 GMT-0400 (EDT) Eastern Daylight Time
Closing Date Thu Aug 10 2017 23:55:00 GMT-0400 (EDT) 

Monday, July 24, 2017

Consultancy - Taxonomy Manager. UNICEF, New York. Open until 27 July 2017

Job Number: 505855 | Vacancy Link
Locations: Headquarters Locations: United States of America
Work Type : Consultancy

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Enterprise Content Management (ECM) project’s goal is to take a systemic approach that introduces and institutionalizes Electronic Content Management (including systems, policies, procedures, standards, guidance, and governance), providing improved search functionality, document and records management, archives management, content management, content reuse and repurposing, and collaboration across UNICEF. As additional benefit it seeks to reduce risks, improve usability of tools, provide significant savings, enable new organizational capabilities and comply with several audit recommendations. These goals will be implemented in keeping with the organizational strategy and information management requirements of stakeholders in various business areas.
Purpose of the Assignment
This role will be responsible for the creation, implementation and maintenance of key facets of UNICEF’s taxonomy and controlled vocabularies to help contributors, internal and external end-users easily find and identify content on UNICEF’s digital platforms, including primarily the UNICEF website and the UNICEF intranet, both of which are undergoing major redevelopment.
  • The UNICEF taxonomy and its relevant facets will be available for use internally (intranet) and externally (UNICEF website) within search, directory and regional categorization, content tagging, navigation, filtering and URL structures. It will also support SEO externally. If required, separate but harmonized versions of the taxonomy can be established and maintained for internal and external contexts, based on requirements to be assessed during the assignment.
  • The taxonomy shall wherever appropriate make use of alternate term mapping (including mapping of ‘street level terms’ commonly used to official UNICEF/UN terms), and related term mapping, to ensure the best possible results retrieval by end users.
  • Subject matter experts shall be consulted in detail for taxonomy development and maintenance. They shall include experts in technical areas, as well as writers and editors from UNICEF's Division of Communication (DOC).
  • The taxonomy manager will help guide the ongoing governance and management of taxonomic components within UNICEF, by recommending guidance in conformance with international taxonomy standards, and proposing procedures for ongoing maintenance and management of taxonomy.
  • The organization is preparing for the use of taxonomy management platforms to support auto-categorization of content. The taxonomy manager will work with these platforms to support integration of taxonomies with content management systems for this objective.
Length of Contract
The contract will be for a maximum consultancy period of 11.5 months. 
Reporting Structure
UNICEF's Division of Communication and Information and Communication Technology Division (DOC and ICTD) seek to hire a highly qualified Taxonomy Manager to systematize and streamline the management of the organization’s content, as a key strategic asset. This will be a shared consultancy by both divisions with a 50/50 reporting structure.
Key responsibilities
  • The candidate will split his/her work time 50/50 between DOC and ICTD
  • Review existing taxonomy work
  • Work with internal subject matter experts and web team editors to edit and develop a taxonomy and controlled vocabulary based on input from data sources
  • Participate in the deployment of organizational-level content management tools and strategies.
  • Study and understand user behaviour (internal and external) and provide the best overall taxonomy experience.
  • As needed, support taxonomy mapping and normalization efforts.
  • Work with User Experience, Search, Data Science, Engineering, Knowledge Exchange, IT, and other key stakeholders.
  • Fulfill various departmental administrative functions: liaising with vendors, consultants or staff as needed.
  • Manage and maintain taxonomy components across all delivery platforms.
Expected Deliverables
  • Establish clear and useable taxonomy and classification standards, and adherence systems;
  • Develop and implement taxonomic facets for intranet, documents and records;
  • Map legacy systems to internal and external standards and integrate said systems with new framework.
Qualifications of Successful Candidate
  • Demonstrated experience in developing and implementing a corporate taxonomy, providing taxonomy support for document/records management, and classification of content via taxonomy-driven classification tools.
  • Relevant educational degree (e.g. MA in Library Science, Museum/Archival Studies or related field) or equivalent experience (At least five years’ experience working with taxonomy creation and implementation, and with classification systems).
  • Experience with content management (e.g. ECM/DAM/WCMS) tools and technologies.
  • Strong oral and written communication skills, including excellent written communication skills in English, particularly spelling, vocabulary and syntax, and ability to develop rationale and argument.
  • Strong understanding of taxonomy development, controlled vocabularies, and ontology development.
  • Familiarity with relevant international standards.
  • Excellent time-management and organizational skills.
  • Proven ability to synthesize complex data into clear and concise textual content.
  • Strong relationship skills to facilitate gathering of taxonomy inputs and requirements from internal partners.
  • Strong research, analysis and problem solving skills.
  • Advanced computer skills, with attention to Excel.
  • Strong leadership and communication skills in a multi-cultural, multi-location organization.
  • Experience with data analytics a plus.
  • Database and SQL experience a plus.
Languages:
  • English and French are the working languages of UNICEF. For the post advertised, fluency in English is required.
Evaluation method 
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of technical skills and financial proposal specific to the solicitation.
Technical Criteria weight: [70%]
Financial Criteria weight:  [30%]
To view our competency framework, please click here
Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable).  Applications submitted without a daily/monthly rate will not be considered.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.

Opening Date Wed Jul 12 2017 15:00:00 GMT+0200 (CEST) Eastern Daylight Time
Closing Date Thu Jul 27 2017 05:55:00 GMT+0200 (CEST) Consult