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Friday, August 26, 2016

Accession Archivist. ICRC, Geneva. Open until 11 September 2016

Archiviste d'acquisition


17 août 2016 Réf. CIM-AIM-IM-ARCHIVISTE-ACQ
(homme ou femme)
basé à Genève
90 – 100 %

Raison d'être du poste

En tant que professionnel-le qualifié-e du domaine de l'information documentaire, l'archiviste possède des compétences dans les domaines du record management, de la collecte, de la gestion, de la conservation et de la communication des archives sur le long terme. Il/elle assume ses tâches en personne ou supervise leur exécution par d'autres collaborateurs.
L'archiviste d'acquisition travaille plus spécifiquement dans la phase « amont » du cycle de vie du document, en accompagnant les producteur d'information dans l'acquisition et le traitement de cette dernière, jusqu'à son archivage intermédiaire. Il-elle travaille en collaboration directe avec 3 autres archivistes d'acquisition et de manière étroite avec les autres collègues de l'unité afin d'atteindre les objectifs communs. Il-elle rapporte directement au chef-fe adjoint de l'unité IM.

Responsabilités principales

  • En collaboration avec les unités/divisions/département, accompagner les versements des records papiers (inclus les versements des dossiers « résidents » du terrain), et permettre l'intégration de ces versements dans les outils d'archivage (Reference Files, ADS)
  • Mettre en place, évaluer et contrôler le processus de records management
  • Mettre en œuvre et faire le suivi des outils pour le records management (plan de classement, système de cotation, calendrier de conservation, documents de références, etc.)
  • Travail sur l'élaboration et la mise à jour de procédures en lien avec l'acquisition des records au CICR
  • Mettre en œuvre la collaboration suivie avec les producteurs de documents (instruire, informer et conseiller en matière de gestion, d'élimination et de versement des archives)
  • Participer à la définition et à la mise en œuvre la politique d'acquisition des archives de l'institution et des producteurs externes

Expérience professionnelle

  • Archiviste ou expérience équivalente dans un environnement humanitaire et/ou international
  • Bonnes connaissances des domaines d'activité du CICR, y compris dans la gestion d'information
  • Expérience sur le terrain un atout

Compétences requises

  • Diplôme spécialisé en archivistique et/ou information documentaire ou équivalent, de niveau bachelor
  • Client focus
  • Excellent teamworker et capable de travailler de manière autonome
  • Bon sens de l'organisation et capacité de mettre les bonnes priorités
  • Aptitude à traiter de l'information en toute confidentialité
  • Bonnes connaissances des outils informatiques usuels ainsi que des plateformes Sharepoint et Lotus Notes
  • Bonnes connaissances du français et de l'anglais, autre langue usuelle au CICR un atout
  • Capacité à assurer un travail physique ponctuel
Fin d'affectation: 31.12.2017, non prolongeable – poste résident
Début de mission: ASAP, si possible au plus tard le 1er novembre 2016
Si vous êtes intéressé-e par ce poste et remplissez les critères, merci d'envoyer votre CV accompagné d'une lettre de motivation à application_hq@icrc.org - d'ici au dimanche 11 septembre 2016. Dans le sujet de votre mail, pouvez-vous indiquer "CIM/AIM/IM – Archiviste d'acquisition – Candidature''.
Seules les candidatures envoyées à cette adresse seront prises en considération. Si vous ne recevez pas de réponse dans le mois qui suite, nous vous prions de bien vouloir considérer votre candidature comme non retenue.

Head of Unit, Operations. European Investment Bank, Luxembourg. Open until 31 August 2016

Head of Unit, Document Management Office. EIB, Luxembourg. Open until 31 August 2016

Documents and Records Management Assistant, G-5. OSCE, ODIHR, Warsaw. Open until 30 August 2016

Job Title Documents and Records Management Assistant
Organization Name OSCE Office for Democratic Institutions and Human Rights
Location Warsaw
Grade G5
Closing Date of application 30-08-2016
No. of Posts 1
Background
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR’s mandate.
Required competencies
Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work


Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances


Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Tasks and Responsibilities
Under the general supervision of the Associate Documents and Records Management Officer the incumbent will perform the following duties:
• Administers and maintains ODIHR's paper and digital records within the records storage rooms, the local network drive, DocIn and other locations as necessary;
• Organizes information (including digital folders and their hierarchies, document attributes, access groups, type of media, location) in consultation with Fund /Programme Managers; helps the Fund/Programme Managers to identify records for inclusion in DocIn;
• Uploads and classifies ODIHR records in DocIn;
• Works to continually ensure a consistent and logical approach to information management within ODIHR;
• Advises staff on using and interpreting internal records management policies and instructions; proposes improvements to records management practices when necessary;
• Weeds and processes paper and digital records for the office;
• Provides user support and training to staff on records management, data security and disaster recovery;
• Contributes to developing new records management initiatives and projects within the department and office;
• Assists with registration, upload and distribution of Human Dimension Conferences documents;
• Acts as a Correspondence Database administrator; co-ordinates and co-operates with the Chief of DRM Unit on the user requirements with an objective to improve the Correspondence system application;
• Performs other tasks requested by Supervisor.
Necessary Qualifications
• Completed secondary education; supplemental training in records or information management, information classification and retrieval is strongly desirable;
• At least four years of administrative/clerical experience, preferably in the field of archiving/ records or information management within an international organization. Experience in delivering training is desirable;
• Excellent knowledge of English, including excellent communication skills to interact with help-line requestors and staff members seeking advice; working knowledge of other official OSCE languages, especially Russian, is an asset;
• Knowledge of relevant computer applications (word processing, databases, and spreadsheet applications) is essential;
• Strong analytical and critical thinking skills;
• Ability to work independently, under pressure and in confidence. Accuracy and attention to detail as applied to all tasks is absolutely essential. Ability to be discreet and retain confidentiality;
• Ability to work with people of different cultural backgrounds.
Remuneration Package
Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use OSCE’s online application link found under http://www.osce.org/employment.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only the OSCE on-line applications will be accepted and short-listed applicants contacted.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
No application fees or information with respect to bank account details are required by OSCE for our recruitment process. 
Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

Wednesday, August 24, 2016

IT Analyst, Information Management (Collaboration). World Bank, Washington DC. Open until 29 August 2016

Job #161836
  • IT Analyst, Information Management
  • Information Management and Technology
  • Professional & Technical
  • GE
  • Washington, DC
  • Local Hire
  • English [Essential]
  • 29-Aug-2016


  • Background/General Description:


    Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data.


    ABOUT THE VPU
    Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty by 2030 and boosting shared prosperity in a sustainable manner by delivering transformative information and technologies to its staff working in over 130 client countries. ITS services range from: establishing the infrastructure to reach and connect staff and development stakeholders; providing the devices and agile technology and information applications to facilitate the science of delivery through decentralized services; creating and maintaining tools to integrate information across the World Bank Group, the clients we serve and the countries where we operate; and delivering the computing power staff need to analyze development challenges and identify solutions. The ITS business model combines dedicated business solutions centers that provide services tailored to specific World Bank Group business needs and shared services that provide infrastructure, applications and platforms for the entire Group. ITS is one of three VPUs that have been brought together as the World Bank Group Integrated Services (WBGIS), to provide enhanced corporate core services and enable the institution to operate as one strategic and coordinated entity.
    The Information & Technology Solutions Operations & Corporate department (ITSOC) is led by a BSC Chief Information Officer at the Director level. ITSOC partners with clients and IT network colleagues to provide transformative development solutions through the management of information and provision of IT enabled business solutions, towards a world free of poverty.
    The Knowledge & Information unit (ITSKI) is part of the Operations & Corporate department (ITSOC) within the Information Management & Technology (ITS) vice presidency.  The ITSKI unit’s primary clients are internal (the Regional Vice-presidencies, the Global Practices) and other corporate and operational units, as well as with external clients, partners, and the public that use the Bank’s Access to Information systems and archival services.
     ***The World Bank Group is committed to achieving diversity in terms of race, gender, nationality, culture, and educational background.  Individuals with disabilities are equally encouraged to apply.
    Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.


    Duties & Accountabilities:


    The IT Analyst, Information Management will assume the following responsibilities:
    Ensuring the successful roll out of changes to the WBGs information management technologies via interacting with clients to ensure successful implementation.  Initially starting with collaboration platform and new intranet, by focusing on:
    • ePublish (internal publishing tool)
    o Track progress of each Vice Presidency in closing their ePublish sites
    o Provide guidance on migration of content to new intranet
    o Participate in project management meetings
    o Guide units on how to change their friendly URLS, Aliases to the new intranet sites away from the old sites
    o Prepare presentations and maintain documentation on the project
    • Facilitating adoption of platforms by the internal and external communities by:
    o Providing direct support and guidance in the most effective use of platform features to individual users, teams, departments and communities using the internal or external social collaboration platform.
    o Developing help and training material, as needed, and based on business needs, in collaboration with the ITS training team.
    o Capturing and highlighting the good practices in the use of social online collaboration platforms, whether linked to a specific feature of the technology or a use.
    o Monitoring the use of hubs, and collaboration platforms, and moderating when needed, in compliance with our access to information policies and the terms of use of the platforms.
    o Providing recommendations and highlighting good practices, accelerating adoption of the intranet hubs and collaboration spaces.
    • Serving as the liaison between business and ITS:
    o Monitoring and reporting issues and bugs, to ensure swift resolution.
    o Highlighting opportunities for improvement, shared by the business teams and aligned with the business needs.
    o Coordinating with counterparts on the business side on governance aspects such as the creation of new communities, hubs.
    o Meeting minutes of client engagements and follow-up.


    • Monitoring and reporting regularly on adoption and activity on both intranet hubs and collaboration sites, highlighting top communities and best use cases.
    o Preparing monthly reports on activity on both platforms to be shared with management, business counterparts and users at large.
    o Highlighting monthly top users, top communities and top pieces of content, to give visibility to best use cases.


    Selection criteria:


    Master's degree with 2 years relevant experience or Bachelor’s Degree with a minimum of 4 years of relevant experience.
    Experience with World Bank policies, procedures, practices and operations preferred.
    •    Appropriate training in records management, scanning, imaging, and application of computer technology in the records and information management environment. Experience with EMC Documentum required.
    • Proven record in successfully managing, nurturing and growing online communities. Hands-on, extensive experience of working on collaboration and social media projects and design and facilitation of online communities of practice. Excellent understanding of cultural change aspects associated with the introduction of social media and social collaboration.
    • Experience in working in a user support function and designing and delivering training a distinctive advantage.
    • Possesses and maintains knowledge and skills needed to develop, promote, and implement best practices in information & knowledge management. Possesses and maintains understanding of all stages of the content lifecycle. 
    • Excellent interpersonal skills and ability to relate to business users from across the Bank. Ability to translate technical jargon into business language. Good pedagogical and facilitation skills.
    • Good project management skills and proven capacity to deliver results on time and within the allocated budget.
    • Outstanding communication skills including proven ability to convey complex ideas through clear communication, concise reports, and effective oral presentations.
    • Ability for continuous learning and professional development in the areas of project management, records management and knowledge management.
    • Knowledge of relevant software such as Sharepoint, Beezy, WebEx, and/or proven ability to quickly master relevant software packages.
    • Fully proficient knowledge of records management practices including retrieval, reference, research and advisory services.
    • Fluency in English is essential.
    • Excellent communication skills both verbal and written, and ability to present ideas and information both clearly and concisely.
    • Excellent organizational, multi-tasking skills with strong sense of initiative and responsibility;
    •Ability to manage large quantities of statistical data and format such data in a user friendly manner is critical.


    • Strong interpersonal skills and ability to develop and maintain effective relations within and outside the WBG and to promote collaboration within the team to meet objectives.
    Required Competencies:
    • Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
    • Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
    • Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
    • Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
    • Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work.

    IT Analyst, Information Management (Records Management). World Bank, Washington DC. Open until 29 August 2016

    Job #161837
  • IT Analyst, Information Management
  • Information Management and Technology
  • Professional & Technical
  • GE
  • Washington, DC
  • Local Hire
  • English [Essential]
  • 29-Aug-2016


  • ABOUT THE WORLD BANK GROUP
    Innovation and partnership bond the five institutions of the World Bank Group (WBG): the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID). The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data.


    ABOUT THE VPU
    Information and Technology Solutions (ITS) enables the WBG to achieve its mission of ending extreme poverty by 2030 and boosting shared prosperity in a sustainable manner by delivering transformative information and technologies to its staff working in over 130 client countries. ITS services range from: establishing the infrastructure to reach and connect staff and development stakeholders; providing the devices and agile technology and information applications to facilitate the science of delivery through decentralized services; creating and maintaining tools to integrate information across the World Bank Group, the clients we serve and the countries where we operate; and delivering the computing power staff need to analyze development challenges and identify solutions. The ITS business model combines dedicated business solutions centers that provide services tailored to specific World Bank Group business needs and shared services that provide infrastructure, applications and platforms for the entire Group. ITS is one of three VPUs that have been brought together as the World Bank Group Integrated Services (WBGIS), to provide enhanced corporate core services and enable the institution to operate as one strategic and coordinated entity.
    The Information & Technology Solutions Operations & Corporate department (ITSOC) is led by a BSC Chief Information Officer at the Director level. ITSOC partners with clients and IT network colleagues to provide transformative development solutions through the management of information and provision of IT enabled business solutions, towards a world free of poverty.
    The Knowledge & Information unit (ITSKI) is part of the Operations & Corporate department (ITSOC) within the Information Management & Technology (ITS) vice presidency.  The ITSKI unit’s primary clients are internal (the Regional Vice-presidencies, the Global Practices) and other corporate and operational units, as well as with external clients, partners, and the public that use the Bank’s Access to Information systems and archival services
    Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.


    Duties & Accountabilities


    The IT Analyst, Information Management will assume the following responsibilities:
    • Ensure compliance of IFC’s records management system and procedures with World Bank Group records management standards;
    • Participates in day-to-day development and maintenance of information resources and services and provides quality control.
    • Provide records management training to staff and guidance on records management policies and procedures and assist staff with same.
    • Provide monitoring reports on records management compliance; ensure filing is completed in a timely fashion and works with staff to meet compliance guidelines;
    • Analyze records management systems and procedures and make recommendation for improvement; contributes to continual updating, cataloging or profiling guidelines and framework.
    • Evaluate and test document management application enhancements and new solutions;
    • Provide analytic, research and professional support to others;
    • Mentors, motivates and provides direction, guidance and training to junior team members in carrying out the defined work program.
    • Coordinate client requirements gathering services. Creates and manages administrative and investment/ project folders; maintain an up-to-date list of all folders needed for filing.
    •  Ensure transfer of records to Archives and remote repositories;
    • Ensure timely and high quality delivery of services according to agreed-upon service standards;
    • Oversee and help develop efficient filing and retrieval system relying on electronic records;
    •  Perform ad-hoc assignments upon request of supervisor and/or manager.


    Selection Criteria


    Master's degree with 2 years relevant experience or Bachelor’s Degree with a minimum of 4 years of relevant experience.
    Experience with World Bank policies, procedures, practices and operations preferred.
    • Strong analytical and conceptual skills encompassing international business, ability to conduct research independently;
    • Appropriate training in records management, scanning, imaging, and application of computer technology in the records and information management environment. Experience with EMC Documentum required.
    • Expert knowledge of practices for and experience with developing, organizing, and preserving records/library collections.
    • Fully proficient at providing assistance and training to other staff members.
    • Fully proficient knowledge of records management practices including retrieval, reference, research and advisory services.
    • Fluency in English is essential.
    • Excellent communication skills both verbal and written, and ability to present ideas and information both clearly and concisely.
    • Excellent organizational, multi-tasking skills with strong sense of initiative and responsibility;
    •Ability to manage large quantities of statistical data and format such data in a user friendly manner is critical.
    • Ability to prepare training presentations and arranges or conducts training for IFC staff on IFC’s records
    and information management and archiving functions as appropriate.
    • Ability to work effectively in a team-oriented, multi-cultural environment.
    • Strong interpersonal skills and ability to develop and maintain effective relations within and outside the WBG and to promote collaboration within the team to meet objectives.


    Required Competencies:
    • Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
    • Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
    • Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
    • Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
    • Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work.