Information Management Assistant, FS-4. UNAMID, El Fasher. Open until 2 May 2016

Posting Title:	Information Management Assistant
Job Code Title:	Information Management Assistant
Department/Office:	FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station:	EL FASHER
Posting Period:	18 April 2016 - 02 May 2016
Job Opening Number:	59013
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in UNAMID’s Geospatial Information and Telecommunications Technology (GITT), Mail/Pouch and Archive Unit, El Fasher. The Information Management Assistant reports to Chief Information Systems Officer.

Responsibilities

Within limits of delegated authority, the Information Management Assistant FS-4 will carry out the following duties: 

Document and Data Management
•Manage the access to digital systems containing documents, data, or other information formats in order to protect sensitive information and promote the release of unclassified information.
•Contribute to the management of data by collecting, organizing and synthesizing data and information for delivery in information management services, products and systems.
•Operationalize document and data standards and promote them within the mission.
•Support the quality of documents and data by enforcing standards throughout a network of focal points.
•Provide timely uploading and maintenance of information in information systems.
•Liaise with document processing services with respect to preparation, reproduction and distribution of documents and publications.
•Order and follow-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
•Perform research and document delivery services using a range of specialized commercial databases in addition to standard sources and databases.

General
•Maintain statistics on service and workload measures.
•Provide relevant technical support to users of information services.
•Perform other duties as assigned by the supervisor.

Competencies

• Professionalism: Knowledge and familiarity with the United Nations structure and documentation. Ability to undertake relevant research, maintains records in a systematic fashion, and retrieves necessary materials with maximum speed and accuracy. • Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of Peace Operations.

• Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets time line for delivery of products or services to clients. 

• Technological awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

Secondary school, technical school, university and other courses and training programmes relating to the work. High school or equivalent diploma is required.

Work Experience

Experience in applying the methods, procedures and techniques relating to the work, in months or years. At least 6 years progressively responsible experience in the field of information management, web publishing, archives or records management.

Languages

French and English are the working languages of the UN Secretariat. For this job opening, fluency in English (both oral and written) is required; knowledge of second UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Intern, Records Management Unit. OSCE, Vienna. Open until 4 May 2016

Job Title		Intern, Records Management Unit, OSG
Organization Name		OSCE Secretariat
Location		Vienna
Grade
Closing Date of application		04-05-2016
No. of Posts		1
Background
		Duration of internship: 3 months starting July 4, 2016 until September 23, 2016 The Records Management Unit (RMU) is a part of the Office of the Secretary General and is responsible for developing, implementing and overseeing the records management framework and programme within the OSCE.  It ensures the capture, distribution, storage and management of records in accordance with accepted standards and best practices. Its scope of work includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, and developing and implementing organization-wide records management tools and resources.
Required competencies
		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Tasks and Responsibilities
		RMU is looking for an internship candidate who will work with all members of the team and will be tasked with the duties outlined below: Providing support for records registration; Assisting with backlog projects such as compiling inventories, weeding and digitizing records (digitizing includes document preparation, scanning, performing quality control and assigning metadata); Assisting with file transfers as required; Assisting with records-related events including planning, publicity, obtaining supplies, setting up and cleaning up; Assisting with records projects including performing research and developing documentation such as policies and procedures and user guides; Performing other records-related tasks as required.
Necessary Qualifications
		Applicants should be under the age of 30 and from an OSCE participating State; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation, or recent graduates or postgraduates, with a background in Archival Science, Records Management or Information Management; Working experience with Electronic Document and Records Management Systems (such as OpenText CS) is an asset; Advanced computer skills; Strong analytical, research and drafting skills; Good organizational skills with ability to process and synthesize information quickly and efficiently; Detail-oriented; Professional fluency in English with excellent communication skills; knowledge of other OSCE working languages is an asset; Ability to establish and maintain effective working relations with people from different national and cultural backgrounds, whilst maintaining impartiality and objectivity.
Remuneration Package
		The OSCE is not in a position to pay any remuneration or cover any expenses incurred by the intern during his/her stay in Vienna nor reimburse travel expenses. The internship lasts three (3) months and does not constitute a commitment to future employment with the OSCE.  The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.
How To Apply
		If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under http://www.osce.org/employment. Please mention your availability dates in the cover letter. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please seehttp://www.osce.org/states. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.Please be aware that the OSCE does not request payment at any stage of the application and review process.

Associate Information and Evidence Officer, P-2. ICC, The Hague. Open until 28 April 2016

Deadline for Applications:		28/04/2016
Organizational Unit:		Services Section, Office of the Prosecutor
Duty Station:		The Hague - NL
Minimum Net Annual Salary (Single Rate):		€57,026.00
Contract Duration:		To be determined

 

A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts.

Candidates who have already applied to this position (VA 4241), do not need to re-apply.

Duties and Responsibilities
Under the general supervision of the Senior Manager of the Services Section and the direct supervision of the Head of the Information and Evidence Unit, the incumbent is expected to perform the following duties:

• Supervise technicians and processes associated with securing electronic evidence at the seat of the Court;
• Write technical scripts and programs that transform the structure of data to become useful in the Office’s evidence management systems;
• Ensure the registration, digitization (wherever possible), the secure permanent storage, the registration and tracking of hardcopies (where appropriate) and the forwarding of all physical information and evidence material for court proceedings, including the maintenance of the chain of custody and the classification and confidentiality regime of the Office of the Prosecutor;
• Translate the objectives of investigations into technical activities to assist teams in their examination of evidence in Ringtail, in the case of evidence, or TRIM for Information related to Preliminary Examinations;
• Understand the structures and purposes of collected data and advice teams on appropriate measures to extract relevant information while maintaining forensic integrity of the evidence;
• Populate evidence selection systems to allow teams to select potentially relevant items for registration as evidence;
• Perform other duties as required.

Essential Qualifications
Education:

• Advanced university degree in archive and records management, information management, law, or other relevant field.  A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree;
• Training in database management or equivalent including certified training in the field of forensic data management, evidence and property room management  or other relevant fields;

Experience:

• A minimum of two years (four years with a first level university degree) of practical experience in the field of data automation, data management and functioning of electronic devises, preferably in a legal environment;
• Demonstrated supervisory experience.

Knowledge, skills, and abilities:

• Advanced skills in the use of MS Access database programming and general advanced skills in the use computer software;
• Experience in the population of litigation support or evidence review tools;
• Excellent communication skills and client orientation;
• Ability to work effectively and constructively in teams;
• Ability to work in a non-discriminatory manner, with respect for diversity;
• Ability to keep strict standards of confidentiality and security;
• Professional integrity.

Knowledge of languages:
Proficiency in one of the working languages of the Court, English and French is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) is considered an asset.

 

ICC Core Competencies

Dedication to the mission and values

- Acts consistently in accordance with the mission and values of the Organisation;

- Maintains confidentiality, acts with integrity and shows respect for diversity;

- Shows commitment to the organisation;

- Presents a positive image of the organisation during external discussions.

 

Professionalism

- Applies professional and technical expertise;

- Keeps abreast of organisational issues;

- Produces workable solutions to a range of problems;

 

Teamwork

- Listens, consults and communicates proactively;

- Handles disagreements with tact and diplomacy;

- Recognises and rewards the contribution of others;

 

Learning and developing

- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;

- Learns from successes and failures;

- Seeks feedback and gives feedback to others to increase organisational effectiveness;

- Seeks opportunities for improvement of work;

- Has an open mind and contributes to innovation.

 

Handling uncertain situations

- Adapts to changing circumstances;

- Deals with ambiguity, making positive use of the opportunities it presents;

- Plans activities and projects well in advance and takes account of possible changing circumstances;

- Manages time effectively.

 

Interaction

- Expresses opinions, information and key points of an argument clearly;

- Handles contacts with diplomacy and tact;

- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

 

Realising objectives

- Accepts and tackles demanding goals with enthusiasm;

- Keeps to agreements with others;

- Focuses on client needs;

- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.

General Information
- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.
- Applicants may check the status of vacancies on ICC E-Recruitment web-site.
- Post to be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered.
- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.
- Applications from female candidates are particularly encouraged.
- The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.
- The International Criminal Court is a member organization of the Inter-Organization Mobility Accord and is interested in secondment of staff from organizations of the United Nations Common System.

Documentalist. IOC, Lausanne. Open until 21 April 2016

DESCRIPTION DE FONCTION Fondation Olympique pour la Culture et le Patrimoine
Fonction	:		Documentaliste		Mission ► Assure les tâches de catalogage/indexation des archives photo et/ou vidéo produites à l’occasion des Jeux Olympiques de Rio 2016 Chaque employé est responsable du bon fonctionnement de son département/unité/section et de la mise à jour de ses compétences dans le cadre de la politique de formation du CIO. Par ailleurs, des responsabilités d’une autre nature que celles requises par la fonction peuvent être imposées à chacun en fonction de circonstances particulières.
Statut		:		Temporaire
Taux d’occupation		:		40%, 50%, ou 60 % selon un horaire prédéfini

 
Principales responsabilités





Catalogage et indexation des archives photo et vidéo du CIO

- Catalogue et/ou indexe (de manière générale ou fine, selon le fonds concerné) les archives vidéo et/ou photo du CIO relatives aux Jeux Olympiques de Rio 2016. Les thèmes principaux seront les épreuves sportives et cérémonies des Jeux olympiques, les activités du président et activités institutionnelles du CIO, les images des sponsors, l’organisation des JO et l’ambiance dans la ville.

- Rédige un titre ou une légende en français et en anglais.

- Décrit l’archive à l’aide des descripteurs issus de listes contrôlées : thématiques, personnes physiques / morales, géographiques, évènements, épreuve sportive etc.

- Est force de proposition dans l’amélioration de la qualité de l’indexation et des règles de catalogage.

- Réalise des contrôles qualité personnels et/ou entre pairs.

- Rend compte de l’avancement des travaux au responsable Patrimoine Images / à l’archiviste dans une logique de suivi de la qualité et de respect des délais.



Formation, compétences linguistiques et informatiques

- Bachelor HEG en information et documentation ou formation équivalente.

- Expérience professionnelle dans un service d’archives audiovisuelles/photo et/ou un service de gestion des collections est un atout.

- Maîtrise de l’informatique (environnement PC ; Word et Excel 2010) et des logiciels de gestion des médias numériques.

- Bonne connaissance et intérêt pour le sport en général et le Mouvement Olympique en particulier.

- Langues : français (langue maternelle) et anglais (niveau avancé).



Compétences techniques, organisationnelles et personnelles

- Rigueur, esprit de synthèse, clarté dans la rédaction.

- Aptitude à mettre en pratique les principes contenus dans les règles de catalogage/indexation des images.

- Sens avéré du service et souci du détail. Rigueur dans l’inscription des sources utilisées.

- Endurance, capacité à planifier son travail de manière autonome, en respectant les critères qualitatifs et quantitatifs.

- Capacité à rester efficace dans un environnement changeant, à s’adapter positivement à de nouvelles tâches, responsabilités ou personnes.

- Capacité à interagir avec attention, efficacité et professionnalisme face à tout type de personnes ; à créer un climat de confiance et à percevoir les besoins et les attentes de ses interlocuteurs.

- Connaissance des outils « Corporate » et suivi des règles d'utilisation internes (Livelink, Outlook, etc.).


Comportement et attitude
- Respect des valeurs olympiques et des règles de conduite internes et de toutes les instructions et procédures en place (sécurité de l'information, Code d’Ethique, etc.).


- Attitude positive, ouverture d’esprit et esprit d’équipe.


- Résistance au stress.


- Souci du travail bien fait.


- Rapidité et fiabilité dans l’exécution des tâches confiées.


- Collaboration et transfert des connaissances.


- Discrétion et loyauté.

Administrative Assistant. CERN, Meyrin. Open until 21 April 2016

Administrative Assistant/Assistant(e) Administratif(ve)

Play a key facilitating role at the heart of ALICE, one of the biggest physics experiment in the world. Join the secretariat and provide a seamless service to the many scientists coming from all over the world. Take Part!

Vous souhaiteriez jouer un rôle de facilitateur au coeur de la collaboration ALICE, l'une des plus grandes expériences de physique du monde ?Alors intégrez son secrétariat, et venez fournir un service optimal aux nombreux scientifiques de la collaboration, qui viennent du monde entier.Rejoignez-nous !
 

Job Reference: EP-AGS-SE-2016-31-LD

Publication date:

24/03/2016

Closing date:

21/04/2016

Introduction

Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE). 

The Experimental Physics Department's secretariat support section is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties, including special contributions such as the organization of events or meetings.

You will join a multi-cultural team with a wide range of skills and expertise - providing administrative services to the physicists collaborating in the ALICE experiment. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard.

You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents.

 

Functions

 

As an Administrative Assistant in a secretariat of a physics experiment, you will join a team of assistants and participate in the daily management of the secretariat office with special emphasis on information, communication and organizational services.

 

You will:

 

• Act as first line support concerning the physicists' queries in contact with relevant services inside and outside CERN.
• Provide administrative and secretarial services associated with scheduling and coordinating meetings and events.
• Prepare and follow-up of documentation and correspondence including their publication and circulation.
• Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information jn collaboration with the Office in charge of the visiting scientists and with the academic and research institutes to which they belong.
• Make sure that CERN's different rules and procedures are respected and correctly applied in different situations.
• Replace other assistants during their absences, if need be at short notice.

 

Qualification required

 

Technical certificate in the field of administration, or equivalent.

 

_{*Please note that preference will be given to candidates with the above-mentioned qualifications: In principle consideration will not be given to applications from people with higher qualifications.}

 

Experience and competencies

 

The experience required for this post is:

 

• Demonstrated experience as member of a pool of an administrative service or secretariat, preferably in an international environment.
• Demonstrated experience in a front desk role.

 

The technical competencies required for this post are:

 

• Customer service.
• Secretarial service.
• Archiving and records management: scientific information and document management.
• Use of Office software packages: knowledge of sharepoint software would be an advantage.

 

The behavioural competencies required for this post are:

 

• Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively.
• Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
• Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
• Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.

 

The language competencies required are:

 

• English or French: spoken and written, with the ability to understand and speak in professional contexts and/or to prepare, draft and/or translate accurate texts. The ability to understand and speak the other language in professional contexts would be an advantage.

 

Eligibility conditions

 

Employing a diverse and international workforce is a CERN core value and central to our success. We welcome applications from all Member States (link is external) irrespective of gender, age, disability, sexual orientation, race, religion or personal situation.

 

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 21.04.2016.

 

By applying here, you allow CERN to consider your application for any position it considers relevant with respect to your profile. Please ensure you update your profile regularly with any relevant information and that you inform the recruitment service if you wish your file to be removed from the database.

 

Note on Employment Conditions

 

We offer a limited-duration contract for a period of 2 years. Limited-duration contracts shall terminate by default on their date of expiry. 

Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

 

Read more about employment conditions (link is external)

 

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Introduction

Assistant(e) administratif(-ve) dans le département Physique expérimentale (PE), groupe Appui administratif et de secrétariat (AGS), section Appui de secrétariat (SE).

 La section Appui de secrétariat du département Physique expérimentale apporte un appui au département, aux expériences et aux groupes en réalisant des tâches administratives et des travaux de secrétariat. Les services fournis par le groupe consistent notamment à réaliser des tâches administratives générales, ainsi que des tâches spécifiques comme la participation à l'organisation de manifestations ou de réunions.

Vous rejoindrez une équipe multiculturelle possédant un large éventail de savoir-faire et de compétences, et fournirez des services administratifs aux physiciens collaborant à l'expérience ALICE. En outre, vous devrez faire en sorte que le flux d'informations circulant aussi bien à l'intérieur qu'à l'extérieur de votre environnement de travail immédiat soit de la meilleure qualité possible.

Vous aurez la possibilité d'élargir vos connaissances dans de nouvelles matières et de découvrir des domaines où l'excellence est le facteur essentiel. Vous pourrez bénéficier de formations spécialisées ainsi que d'un soutien dans l'évolution de votre carrière afin de renforcer vos compétences et de développer vos talents.
 

Fonctions

 

En tant qu'Assistant(e) administratif(ve) au sein du secrétariat d'une expérience de physique, vous rejoindrez une équipe d'assistants et participerez à la gestion quotidienne du bureau du secrétariat, tout particulièrement pour des fonctions d'information, de communication et d'organisation.

 

Vous devrez :

 

• Apporter un appui de première ligne aux demandes des physiciens, en assurant la liaison avec les services concernés aussi bien à l'intérieur qu'à l'extérieur du CERN.
• Fournir des services administratifs et de secrétariat liés à la planification et à la coordination de réunions et de manifestations.
• Assurer la préparation et le suivi de documents et de diverses correspondances, y compris leur publication et leur diffusion.
• Assurer la mise jour de documents papier et électroniques, de pages web, de dossiers partagés et d'archives afin de pouvoir fournir des informations à jour, en collaboration avec le bureau chargé des visiteurs scientifiques et avec les instituts universitaires et de recherche auxquels ils sont rattachés.
• Vérifier que les différentes règles et procédures du CERN sont respectées et appliquées correctement selon les situations.
• Remplacer les autres assistants pendant leurs absences, si nécessaire au dernier moment.

 

Qualifications requises

 

Diplôme technique dans le domaine de l'administration, ou équivalent*.

 

*Veuillez noter que la préférence sera donnée aux candidats possédant un diplôme dont le niveau correspond à celui qui est indiqué ci-dessus :les candidats au bénéfice d'une formation supérieure à ce niveau ne seront normalement pas pris en considération pour cette vacance d'emploi.

 

Expérience et compétences

L'expérience demandée pour ce poste est la suivante :

• Expérience démontrée comme membre d'une équipe dans un service administratif ou dans un secrétariat, de préférence dans un environnement international.
• Expérience démontrée à une fonction de réception.

Les compétences techniques demandées pour ce poste sont les suivantes :

• Service clients.
• Service de secrétariat.
• Archivage et gestion des archives : gestion de l'information et de la documentation scientifiques.
• Utilisation de progiciels de bureautique : la connaissance du logiciel SharePoint serait un atout.

Les compétences comportementales demandées pour ce poste sont les suivantes :

• Communiquer efficacement : avoir une approche proactive de la résolution des différends ; traiter les conflits de manière constructive.
• Faire preuve de responsabilité : présenter l'information de manière précise et objective ; travailler consciencieusement et sérieusement ; tenir ses engagements et préserver la confidentialité.
• Obtenir des résultats : avoir une approche structurée et organisée du travail ; être capable de fixer des priorités et de planifier des tâches en ayant en vue les résultats.
• Travailler en équipe : contribuer à favoriser une bonne ambiance au sein de l'équipe en adoptant une attitude positive et constructive ; traiter les problèmes.
• Faire preuve de flexibilité : s'adapter rapidement et efficacement à un changement de priorités ou de besoins.

Les compétences linguistiques demandées pour ce poste sont les suivantes :

• Anglais ou français parlé et écrit ; aptitude à comprendre et parler la langue dans un contexte professionnel et/ou à préparer, rédiger ou traduire des textes de façon correcte. L'aptitude à comprendre et parler l'autre langue dans un contexte professionnel serait un atout.

 

Conditions d'éligibilité

 

Le CERN considère la diversité et le caractère international de son personnel comme des valeurs essentielles et un facteur décisif de son succès. Nous encourageons les candidatures de ressortissants de tous les États membres sans distinction de sexe, d'âge, de handicap, d'orientation sexuelle, de race, de religion ou de situation personnelle.

 

Cet emploi sera pourvu dans les plus brefs délais et les candidatures devront en principe parvenir à l'Organisation au plus tard le 21.04.2016.

 

En postulant au CERN, vous autorisez l'Organisation à prendre votre candidature en considération pour tout autre poste qu'elle estime correspondre à votre profil. Veuillez mettre à jour votre dossier régulièrement en y ajoutant toute nouvelle information pertinente et informer le Service de recrutement si vous souhaitez que votre dossier soit retiré de la base de données.

 

Notes sur les conditions d'emploi

Nous offrons un contrat de durée limitée de deux ans. Les contrats de durée limitée prennent fin par défaut à leur date d'échéance.
Sous certaines conditions, les titulaires d'un contrat de durée limitée peuvent postuler pour des postes publiés en vue d'obtenir un contrat de durée indéterminée.

En savoir plus sur les conditions d'emploi

Information Management Assistant, FS-5. MINUSMA, Bamako. Open until 20 April 2016

Posting Title:	INFORMATION MANAGEMENT ASSISTANT
Job Code Title:	INFORMATION MANAGEMENT ASSISTANT
Department/Office:	FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station:	BAMAKO
Posting Period:	06 April 2016 - 20 April 2016
Job Opening Number:	58422
Staffing Exercise	N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

                                   

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

               

Org. Setting and Reporting

This position is located in the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), Bamako. The Information Management Assistant reports directly to the Chief of Records and Archives Unit.

               

Responsibilities

Within limits of delegated authority, the Information Management Assistant will be responsible for the following duties:

Archives and Records Management
• Oversees and manages MINUSMA Archives; ensuring that documentation is properly stored and safe-guarded and available for reference by authorized MINUSMA staff members;
• Oversees records accessioning operations by supervising and guiding staff in receiving transfers; ensuring the application of retention schedules and the establishment of links to previous accessions;
• Manages records storage operations by approving space allocations and associated accessions and database updating; responding to problems that arise with solutions; and monitoring environmental quality controls;
• Report s to DPKO Headquarters concerning documentation held in MINUSMA Archives and coordinates the transfer of Archives documentation to DPKO HQ as required;
• Manages document disposals by coordinating with relevant MINUSMA staff concerning off-site storage; ensure the proper preparation of background information for the review of archivists and approve retention schedules; supervises the staging of records for disposal, ensuring incinerator use for confidential documentation;
• Manages contractually stored records by facilitating the establishment of contracts and monitoring compliance; supervises the preparation of records for transfer to commercial storage; ensures retention schedules are applied and initiate reappraisals and disposals in consultation with archivists;
• Establishes archival procedures and supervises archival arrangements and description operations performed by Unit staff;
• Oversees reference and research operations and supervises reference staff in records identification, retrieval and reproduction services;
• Ensures the provision of environmental and safety secure curatorial and database management for artworks and archival photograph collections;
• Supervises and directs access and declassification reviews by monitoring the screening of records for security-classified materials, approves declassification review requests and ensures the Unit database is properly updated.

Documents
• Manages the provision of research and document delivery services provided by the Unit and prepares related reports for the supervisor and senior management;
• Decides on changes in practices and procedures in order to improve efficiency and effectiveness of services provided;
• Evaluates statistics on services, systems and workload of the Unit, and prepares related reports for the supervisor and senior management, making improvements and changes where required.

General
• Supervises and provides work direction and guidance to junior information management assistants; manage and coordinate the activities under his/her unit or area of responsibility; monitor staff performance and prepare performance evaluation reports for staff supervised;
• Prepares budget submissions related to the operation of the Information Management Unit; drafts narrative justifications for the proposed budget and; monitors budget expenditures once approved;
• Consults and advises other units/sections throughout MINUSMA to identify and plan the provision of information management services, and ensures the efficient provision of such services;
• Prepares work output and progress reports on the work of the Unit for the supervisor and senior management;

• Performs other duties as assigned by the supervisor.

               

Competencies

Professionalism: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.

               

Education

High school diploma or equivalent. Technical or vocational certificate in library, archives or records management techniques and systems or related fields is a requirement.

               

Work Experience

At least 8 years of progressively responsible experience in the field of archives and records management work.

               

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of French is an advantage.

               

Assessment

Evaluation of qualified candidates may include an informal interview.

               

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

               

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.